The daily operations are an organization’s lifeline. When official meetings take place and you’re in charge of preparing the corporate minutes, you’re performing a very important task. Information is the key. Corporate or company minutes serve as a documentation for the governance of your corporation like official board meetings. That’s why it’s extremely important to record this information as it happens.
What are corporate minutes?
Corporate minutes refer to a document which contains the topics and issues dealt with during formal meetings. Usually, a secretary is in charge of recording the corporate minutes sample during the meeting. The document contains a summary of the most important decisions made, and it doesn’t have to contain minute details.
There are different things you need to include in your corporate minutes template as you need these to recall the most important parts of the meeting which transpired. To make the document effective, include the following information:
The date, time, and venue of the meeting
Everyone present at the meeting (take note of those who arrived late or left early)
Who led the meeting
The reason for the meeting
The points on the meeting’s agenda
The results of a vote (for this part, you have to go into detail)
When the meeting got adjourned
Samples of Corporate Meeting Minutes Template Word :
Do I have to file corporate minutes?
Corporate minutes are the official and legal record of any major decisions and activities done by the company. Even if your company has a single owner, he must keep all of these documents in his file for future references. As per the law in the location of your company, you need to see the requirement of a corporate meeting. Usually, companies are required to have at least one annual meeting every year. This is an important meeting, and when it happens, you have to take note of the company minutes.
Since we consider corporate minutes as legal documents, you should store them in a secure location along with your other documentation. It doesn’t have to be an elaborate system. Simply print a copy of the document and place it in a folder or a binder. You can also save the file in a secure location in your computer in case you need to refer to it again or print out another copy.
Corporate Meeting Minutes Template Word | download
